Job Title:Finance Director, Dodoma, Tanzania
Closing Date: 31 Jan 2013
Overview: The Clinton Health Access Initiative (CHAI – formerly the Clinton HIV/AIDS Initiative) under the leadership of former President William Jefferson Clinton III has worked since 2002 to reduce the pricing of HIV/AIDS medicines and diagnostics, and to work with governments around the world to further turn the tide on the disease by building the systems needed to deliver care and treatment. In ten short years, President Clinton and CHAI have made a substantial impact in the fight against HIV/AIDS, including seven breakthrough price reductions for drugs and diagnostics. Today, more than two million people living with HIV/AIDS are on lifesaving treatment using medicines purchased under CHAI agreements with manufacturers. In addition to programs focused on HIV/AIDS, CHAI has expanded in recent years to assist efforts to fight malaria, improve and strengthen health system, reduce the burden of Maternal and Child Health disease, and most recently, facilitate the introduction and scale up of new vaccines in developing countries
CHAI is seeking a honest, talented, highly motivated, and flexible individual for a Finance director position. The Finance Director will work as part of the accounting and finance team to provide financial leadership and control, management, reporting and analysis, budgetary support; and act as a liaison between headquarters and in-country staff members. The Finance Director will report to the Tanzania Deputy Country Director.
Responsibilities: Accounting -Review and analyse monthly expenditure report for submission to HQ and perform required monthly cash and balance sheet reconciliations. -Verification and certification on monthly salary certification report of US Grants. -Review and analyse monthly preliminary accounts and prepare adjustments including reallocation of indirect charges. -Review monthly final accounts and provide additional analysis, prepare additional adjustments; review, investigate and comment on variances against budget. -Loading of monthly final accounts into the annual summary and provide additional analysis. -Distribute to program managers monthly summaries of expenditure against budget, and discuss variances; monthly and annual reconciliation of expenditure against donor funding and budget.
Budgeting -Develop an in-depth understanding of individual programmes/budgets/funding and donor requirements and develop strong relations with field personnel. -Manage the budgeting, re-forecasting and donor reporting functions of the organization. This includes leading the annual budgeting process and bi-annual re-forecasting process, donor reporting and grant position management, as well as financial reporting and analysis for the country team. -Prepare financial information for donor proposals and respond to donor queries. Comply with donor requirements including USG for procurement, record keeping, and internal control systems. Internal Controls/Audit -Manage the financial systems incorporating internal controls and audit functions, finance staff, global accounting controls and procedures. -Oversee the development, establishment and enforcement of accounting policies and procedures. -Ensure compliance with international generally accepted accounting principles and US federal regulation requirements, in addition to ensuring local compliance where it differs with US federal regulations requirements, and specific donor requirements including USG. -Lead in-country internal and external audits when required including donor compliance audits. Prepare and present financial analysis and reports on fiscal health of country programme.
Procurement -Selecting vendors and contracting: preparing vendor justification forms and collecting appropriate documentation to support selection policies and processes. -Ensure compliance with organisational policies for contracts management including review by HQ; maintain physical and electronic copies, monitor supplier/contractor compliance.
Reporting -Ensure accurate preparation and issuance of internal and external financial reports. -Validate financial compliance reporting, including required tax reporting and filings.
Qualifications: -Skills and Competence -Ability to provide outstanding leadership, supervision, coaching and feedback to financial team; including regular appraisal and development. -Expertise in the application of financial management in a non-governmental humanitarian organisation with limited resources. -Excellent financial analytical skills -Works to tight deadlines with sensitive information. -Produces regular reports, analysis and programme support reports. -In-depth knowledge of financial management rules and regulations of US Government or other comparable major bilateral aid donors in relation to grant management -Contributes to programme strategies and key reports. -Experience of leading the implementation of operational improvements and the persistence to achieve change in a challenging environment. -Ability to gain and apply knowledge of the statutory requirements of the country. -Effective verbal and written communication skills, including high-level interpersonal and representational capabilities. -Fluency in written and spoken English is essential. -Proficiency with Quickbooks and Microsoft Office Suite with advanced Excel skills (i.e. vlookups, pivots, etc) -Ability to operate and think strategically, coupled with proven analytical skills and the use of these to solve problems and make firm decisions.
Qualifications: -Qualified Chartered Accountant and Undergraduate degree in accounting or related field. -Master’s Degree a plus; -5-7 years professional accounting/finance experience with exposure to general ledger and budgets. -International NGO management experience, knowledge of funders including USG funds management desirable. -Ability to prioritize, multi-task and take initiative. -Excellent interpersonal and organizational skills needed as well as strong attention to detail. -Ability and willingness to work with discretion in confidential matters. -Proficiency in Microsoft Office Suite with advanced excel spreadsheet capability.
How to apply:
Please apply at: https://careers-chai.icims.com/jobs/search?pr=1&